ClickUp vs Zoho Projects Comparison 2023: Which Is Better?

Are you searching for project management software to help you manage your remote team? Have you been considering an option like Zoho Projects or ClickUp? Well, you're in the right place! This ClickUp vs Zoho Projects comparison is exactly what you need.

Zoho Projects and ClickUp are high-level, cloud-based project management solutions that can provide pristine solutions to many of your business needs. 

The question is, which one is best for your particular business? Let's find out as we explore this comparison together!

What is the difference between ClickUp and Zoho Projects?

The main difference between Zoho Projects and ClickUp is their collaboration suites. While Zoho Projects has a simple and less-featured collaboration option, ClickUp has a more robust feature set, including real-time document editing, team chat, @mentions, and task comments. Collaboration is a crucial difference but not the only one. 

ClickUp, founded in 2016 as a simple project management software, has grown into a complete, comprehensive cloud-based collaboration and project management tool that offers a range of features that help in project planning, streamlining the work process, and catering to general business needs. 

ClickUp is a robust tool for managing projects, as it hosts a slew of features that improve team collaboration, workload organization, and ease of dependency amidst other benefits. Some of those features include Kanban boards, Agile board view, Gantt Charts, customization, reporting, and more. 

Want to take a deeper dive into some of these features? Check out our comprehensive ClickUp review.  

Zoho is undoubtedly a well-known SAAS provider with over 40 products credited to it. Zoho Projects is also one of Zoho’s well-thought-out project management software within its suite. 

Unlike ClickUp, Zoho did not just dump all of its features in one place; instead, the other products in the suite also have various compelling project management features, and there is easy integration within the ecosystem to create better services for each product. 

There's more! Zoho has some pretty neat automation, project management, and time-tracking features. Check out our Zoho Projects review for more insight into the full capabilities of Zoho Projects. 

ClickUp vs Zoho Projects comparison chart

Our comparison chat briefly outlines how both apps stack up against each other in various categories. 

ClickUp vs Zoho Projects pricing

Pricing plans are important markers for those who are conscious about the value they pay for money. It's not always about the price but the value for the price too. The good news is both options run a monthly subscription model that can be beneficial for you.

Let's start with ClickUp which provides four plans. These plans include a free forever plan with unlimited users, unlimited tasks, 100 MB storage, and more.

Then there's the Unlimited plan, which comes with unlimited storage, Agile reporting, more view options, unlimited Gantt charts, and more; it costs $7 per member per month. But that's not all. There is the business plan that comes with advanced time tracking, advanced automation, unlimited teams, and more, and it costs $12 per member per month. 

There is also the enterprise plan with more customization options for what you get and the price is only available on quote.

On the other hand, Zoho Projects has just three plans - a free plan with a maximum of 3 users, 5 GB storage, Calendar and forums, and more features. Then there is the Premium6 plan with unlimited projects, 20 available templates, 100 GB storage Advanced Task Management features, and more, and it costs $5 per user per month. 

Finally, there is the Enterprise plan which costs $10 per user per month. Its features include 30 project templates, Inter-project dependencies, Task Layout Rules, and more.

Winner: 

While the price-to-value ratio of both options is quite compelling, we give this round to ClickUp because of the little extra value it provides (though it has a more expensive price tag).
 

Zoho Projects vs ClickUp free versions

Free versions are important for you as they serve as entry points into a project management software's ecosystem. How good their free plans are could be the determining factor for whether you'll upgrade your plans or not.

That said, ClickUp has a really good free plan offering unlimited tasks and users amongst other task management features. These features are perfect appetizers for those testing out the free plan. But note that the free plan is best for one-person businesses and really small teams.

Zoho Projects, on the other hand, offers a free plan with three users allowed and two projects for you to use. While this is quite limited, its other features like the availability of Gantt charts and basic task and issue reports are worth it. It also provides up to 5 Gig of storage, making it ideal for freelancers and really small businesses with growing work volume.

Winner: 

We'll give this category to ClickUp as its unlimited users and tasks simply make it the better free option.
 

Customer support

Customer support contributes immensely to your user experience and you will want a project management software with responsive customer support.

ClickUp does not do badly in this category. You have access to 24/7 call support, email, and chat. You can even submit bug requests and requests on new features.

The best part? Zoho Projects also provides awesome customer support like that of ClickUp. You can reach their customer support via chat, email, and calls.

Winner:

This category ends in a tie.
 

Knowledgebase & learning

The more resources you have, the easier it is for you to grasp the nitty gritty of any software, including any project management software.

Zoho Projects provides blogs, product videos, FAQs, webinars, help articles, and community forums to help you get the best out of the software. 

ClickUp also has a solid knowledge base with blogs, help articles, videos, and a thriving community. It particularly stands out because of its organized learning system through ClickUp University. The university organizes most of the content you need to learn in modules and consumable videos and you can learn all you need to effectively use ClickUp right there. Really cool, isn't it?

Winner: 

ClickUp takes this category as it has a more organized learning base.

Zoho Projects vs ClickUp features & functionality

ClickUp or Zoho Projects for ease of use?

A lot of factors contribute to the ease of use of an app from its interface to how easy it is to access key functionalities. 

ClickUp is designed with a user-friendly interface to streamline task and project management. Its clean and intuitive design makes navigating through tasks, projects, and different views easy. Moreso, ClickUp's customization options make it easy for you to personalize your workspace, and better visualize data by allowing you to choose between list, board, timeline, and calendar views. 

While ClickUp offers a comprehensive set of features, the abundance of options may require some initial familiarization for new users.

Zoho Projects is also designed with ease of use in mind. It provides a straightforward interface that simplifies project planning and collaboration. Zoho Projects offers features like Gantt charts, task dependencies, and collaboration tools in a coherent manner. 

The interface focuses on clear navigation and accessible project information. The consistent design might offer a quicker learning curve for users familiar with other Zoho products.

Winner: 

Zoho Projects slightly edges ClickUp in this category to clinch the win.
 

Zoho Projects vs ClickUp online versions

Many project management tools have online platforms accessible through the web, and nowadays, these online platforms host most of the core features of these apps, allowing you to enjoy entry as long as you have an internet connection.

Zoho Projects offers an online platform accessible through web browsers, providing a straightforward project management solution. It features tools for task management, project planning, collaboration, and reporting. Zoho Projects' online version allows you to create projects, assign tasks, set deadlines, and track progress. 

It offers Gantt charts, task dependencies, and time-tracking features for efficient project management. Zoho Projects emphasizes clarity in its interface, you don't have cluttering feeds making overseeing project details and team performance easy. 

As for ClickUp, its online platform offers a comprehensive project management solution accessible through web browsers. It also provides customizable task views, project boards, automation features, and integrations with other tools. It focuses on adaptability, allowing users to tailor their workspace according to their preferred methodologies. 

And that's not all. ClickUp's online version aims to streamline workflows and enhance productivity by offering diverse project management features. It allows you to create lists, tasks, and subtasks, assign tasks to team members, and monitor the assignee's work progress. 

Winner: 

They both are great cloud-based project management tools, but ClickUp takes this category.
 

ClickUp vs Zoho Projects desktop versions

Many cloud-based project management software options have desktop counterparts that can be installed and run from your desktop or laptop. 

Oftentimes, this offers you offline access to your records. When we compare ClickUp with Zoho Projects, Zoho Projects is found to be lacking.

ClickUp has an amazing desktop app that takes the great features of its online version to the desktop. It streamlines your team's workflow and helps you schedule recurring tasks so you can focus on more productive ones.

On the other hand, Zoho Projects has no desktop version.

Winner: 

ClickUp easily takes this category as Zoho Project has no desktop version.
 

Mobile apps

Mobile apps make it easy to work on the go for you and your teams, they might not be as robust as their web-based and desktop versions, but they get the job done.

Users of ClickUp's mobile applications may manage assignments, projects, and collaborations while on the move on both iOS and Android smartphones, including iPads and tablets. A user-friendly design on the ClickUp mobile app enables you to access and edit your tasks, monitor project progress, and connect with team members. While not in front of your computer, you can execute alterations, get real-time notifications, and continue working.

Zoho Projects also offers mobile applications for iOS and Android devices, allowing users to manage projects and tasks from their mobile devices. The Zoho Projects mobile app provides features such as task management, time tracking, and communication tools. It aims to provide a convenient way for users to stay connected to their projects and collaborate with their team members while on the move.

Winner: 

This category ends in a tie.
 

Task Management

The chief duty of project management tools is to make task management easier. ClickUp and Zoho Projects do this quite well. But how do they hold up against each other?

Looking for a range of options for task management? ClickUp gives you just that. Tasks can be created, assigned to teams or individuals, given statuses, permissions, and notifications, categorized by priority, marked with comments, and have files directly uploaded into them.  

You may divide large projects into subtasks and then add assignees, due dates, comments, and other details to each subtask. To devote more time to more important duties, you may automate repeated procedures and set up recurring tasks. 

The ability to store tasks as templates and reuse them repeatedly is an effective way to speed up routine operations.  

ClickUp lets you comment on file attachments, whether docs, CSV files, or any other file format. If you are working with an agile team ClickUp has you covered as you can work with the agile dashboard, plan sprints, build roadmaps, and work towards meeting deadlines effectively.  With ClickUp, you can create dashboards and pick any dashboard from the available templates. 

Zoho Projects also offers great task management options. Using several task views, such as the Kanban board, Gantt charts, and Calendar, you can establish and plan tasks, add assignees, set priorities and start/due dates, break tasks into milestones, and gain insights on your tasks. Blueprints are a standout feature of Zoho Projects' task management. 

You can create processes and keep track of them using this functionality. It also gives you the opportunity to add more fields to a custom layout, utilize email alerts and templates, and see task statuses. You can customize templates to your fit too. 

Winner: 

This category ends in a tie as both systems efficiently manage tasks. 
 

Time tracking

Time tracking is an essential feature for project management, and the best tools often come with time tracking features. 

When it comes to time tracking, 

ClickUp is not lacking, as it has a capable time-tracking feature for all plans. It allows you to put in hours either automatically or manually and take notes about the time entry. 

And guess what? You can monitor your timesheets to see how long you have spent on a task and further optimize your process. There is also an option to set reminders for tasks that you've scheduled ahead. 

The time estimate feature also allows you to broadly calculate the time each team member spends on their tasks and factor that into time projections for completing tasks.

Similarly, Zoho Projects has a fantastic time-tracking feature that allows you to set up task timers to track hours automatically. 

Not only that, as an admin, you can accept or reject the time entry of team members to determine billable hours and streamline pay. The calendar view also allows you to get an overview of your coming tasks and task progress so you can know what to schedule ahead or what to work on immediately. 

Within your schedule, you can set reminders so that you don’t forget priority tasks. You also have access to tools like global timers and timesheets, which increase the overall productivity of your processes. 

Winner: 

This was a hard-fought category, but Zoho projects pull ahead here due to its robust time-tracking features.
 

Integrations

Integration is vital for augmenting the capabilities of your project management software. Good integration capabilities can easily shorten the time spent on a task.

How do both apps perform when it comes to integrating with third-party apps? 

Zoho Projects provides a good base of features, but you can supercharge what you already have with its available integration options. You can improve your communication, team collaboration, and other features with the integration options available. 

These options include integration with Slack, Google Calendar, GitHub, Google Spreadsheets, Zapier, and more. Zoho also stands out integration-wise as it has an ecosystem of Zoho products that easily augment each other, producing remarkable results when used together.

ClickUp is not behind at all when it comes to integrations. It even has a wider range of integration options than Zoho. ClickUp integrates with other key software options like Asana, HubSpot, GitHub, Slack, Zendesk Suite, and more.

Winner: 

Both apps offer very good options if you need third-party app support, but our winner in this category will be ClickUp, as it has a wider native integration range.

A note on ClickUp Zoho Projects integration

When it comes to checking out for Zoho Projects ClickUp integration, you don't have to stress too much or convert documents into CSV files to migrate them because Zoho Projects has a native integration option for ClickUp. 

With Zoho Flow, you don't necessarily need an external connector like Zapier to help you migrate information from one end to the other. This doesn't mean Zapier can't come in handy, especially if you're used to using it for your integration solutions.
 

Zoho Projects or ClickUp for Automation 

Automation is a key parameter for picking a project management tool to make your task processes easier. 

Zoho Projects can help you automate your processes, set workflow rules, assign tasks, and update custom fields. It has a Webhooks feature that allows you to auto-send alerts to third-party apps.  

ClickUp has a number of automation capabilities to help you automate repetitive tasks and guarantee that nothing gets between the cracks. 

All forms of repeating processes have triggers and actions that are simple to set. You may even specify requirements that, if not satisfied, will halt automation.

Winner: 

This category ends as a tie. 

Is ClickUp better than Zoho Projects? Final points.

You might be asking yourself if any business requirements are needed for you to use either of both apps. Project management tools generally fit various kinds and sizes of businesses, and getting the perfect one requires fine-tuning whatever you end up going with. 

In our opinion, ClickUp is best suited for you if you're looking for all of your tools in one place. It feels like a complete package, and when we do a comparison of project management software, it always ranks well. ClickUp isn't without its cons, like all its alternatives, and its robust nature can be a drawback, being overwhelming for users looking for something simpler. 

Zoho Projects is best for you if you need a simple yet organized project management tool to work with. If you're already in the Zoho ecosystem, it's easier to use it for your tasks. Zoho Projects also has its con, which lies in its essential features sometimes being caught up in other products in the ecosystem.

Overall, after our thorough assessment of both apps, ClickUp remains our top choice, but Zoho is also a powerful alternative worth considering.