Wrike vs Monday Compared 2023: Is Monday.com or Wrike Best?

Project management tools are really helping teams and businesses streamline the process from initiating, planning and executing amazing project goals. 

Wrike and Monday.com are two top project and work management solutions, so Wrike vs Monday is evidently going to be quite the tussle.

Here we’ll compare both systems by price, ease of use, tools and more.

What is the difference between Wrike and Monday.com?

The main difference between Monday.com and Wrike is not so easy to grasp at first, as both PM apps offer large overlap in terms of features. The biggest differences come in price and scale, with Monday more dominant in the startup and small business scene.

This text focuses on the comparisons, but it’s a good idea to brush up on the individual apps. We have a Wrike review for more context from that side. And of course, we also have a Monday review for more info on its competitor.

Wrike vs Monday.com comparison chart

Here’s a basic overview table for Monday.com vs Wrike:

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Wrike vs Monday pricing

There are many aspects for comparing pricing plans. Not only does one look for the most affordable, but also the most flexibility. 

Monday’s starting price is cheaper than Wrike’s, but Monday.com also offers more pricing options than Wrike. Wrike has a free version and 3 paid plans, while Monday.com has a free plan and 4 options for paid versions.

Which is best for you?

Monday.com has more flexibility with its payment options, as you can choose to pay by the month or by the year, whereas with Wrike you must pay annually. 

However, with Monday.com you just get unlimited items in the most affordable plan, with Wrike you get unlimited items as well as unlimited number of tasks and nested subtasks.

Monday vs Wrike free versions

While free plans are an excellent way to try out a new project management software and get used to some of the project management tools, it’s likely a small business cannot survive on the free version alone and will eventually want to upgrade. 

Nonetheless, what’s important with free plans are the numbers of users allowed to use it and other maximum caps on features, storage space and project boards and tasks.

Which is best for you?

There is no cap on the number of users that can be on the Wrike free plan. The Monday.com pricing page states that their free plan is good for up to 5 users only, although with Monday Projects, this number is 2.

Either way, Wrike’s free plan’s unlimited users gives it more mileage. Wrike also offers more storage space in its free plan than Monday.

Customer support

There are many elements to weigh when comparing the customer support of Wrike vs Monday.com. 

Wrike offers several support packages so you can pick the one that is best for your business needs. Included in the paid plans for Wrike are 24/5 support and a first-response time for tickets of 24 hours. Monday.com has a similar support system in their basic plan but it is 7 days a week.

Which is best for you?

When it comes to the customer support category, the two apps stand about even. The differences in both work management systems’ customer service offerings are minimal. 

Though Monday.com gets you support on weekends, Wrike is known to have faster response times for support tickets. Meanwhile the most dedicated customer support is reserved for the premium packages, while both platforms have other resources like help centers. 

Knowledgebase & learning

A solid knowledgebase is one way to ease up the pressure on customer support department staff. It allows users to get quick answers to common questions and help themselves out of their issues. Similar tools include tutorials, webinars, FAQs and video guides.

Which is best for you?

The knowledgebase and learning category is another extremely close call in the contest of Monday vs Wrike. That said, the Monday.com knowledgebase and FAQ articles are slightly better written and more engaging, and the daily live webinars are free for all. 

Wrike or Monday for ease of use?

This is a critical category when choosing a new project management platform. How user friendly a system is will make a big difference for getting your team members to fully adopt the tools and having a much faster onboarding duration so as to waste less time away from your business activities. 

Both Monday.com and Wrike are very user friendly, no doubt about that, but which one is even better for ease of use?

Which is best for you?

Based on a range of user reviews and our own test drives through each PM’s toolkit, we have to say Monday’s just a tad more user friendly than Wrike.

However, as a warning, ease of use is subjective, and there are some voices out there who praise Wrike’s simplicity and easy learning curve. And when it comes to security like two-factor authentication, both SaaS are equally easy to get through.

Monday vs Wrike features & functionality

Now that we’ve looked at pricing comparisons, free plans, customer support and other resources as well as ease of use, it’s time to look at the specific tools and functionalities of both Wrike and Monday.com. 

As project management software, you will recognize some familiar features, like task management, time tracking, collaboration tools and various templates. 

Task management

Among the most important project management tools is task management. Here, individuals, teams, departments and whole companies get their day-to-day to-do list of activities while also seeing their tasks as part of larger projects and portfolios. 

Task management tools include advanced subtask management, due date notifications, and task dependency tools which ensure the relation between tasks that require one another to have been initiated or completed is respected. 

Which is best for you?

Wrike’s free plan offers excellent task management with subtask management functionality. You also get a folder hierarchy which helps with prioritization of activities. 

Wrike lets you zoom in on personal work schedules or zoom out on whole accounts or portfolios. You also have solid custom fields. 

Monday.com offers similar task management tools, including a brainstorming-to-task creation feature, but it doesn’t best Wrike’s task management.

Time tracking

You could easily file time tracking as just one of the many task management tools, however, time tracking is so important, it needs to be compared on its own. Time tracking is so much more than a way to keep your team members working quickly and on schedule. It helps with overall analytics, meaning that you can use past data for timed tasks for further project planning more accurately. It also helps with billing and invoicing. 

Which is best for you?

Wrike has some good customization when it comes to how you use the time tracking tool. It’s a clean interface which makes the time tracking insights easy to comprehend. 

Monday’s time tracking feature isn’t bad either, but it is less customizable than Wrike’s.

Dashboards and views

When it comes to tasks, projects and company-wide portfolio management, there are more than a few ways to get a visual breakdown of everything that’s going on. How aesthetically pleasing these board views and dashboards are is important, as well as how easy it is to switch between them, and how customizable they are. 

Some common dashboards and views include Gantt charts for linear timelines and clear due dates and milestones, Kanban boards for agile task management, calendar views, workload views and table views.

Which is best for you?

This is a very competitive category between Monday.com and Wrike.

Monday.com offers Kanban board views, timeline views, calendar views, map views, chart views and workload breakdowns. Wrike has similar views, including a nice dynamic Gantt chart and a handful of dashboard widgets.

Team collaboration tools

Both Monday.com and Wrike are fantastic project management solutions for team collaboration. However, there are a few tiny differences in the collaboration features they offer. In the end, teams can’t do wrong with either system, although perhaps Monday.com is better for startups and small businesses while Wrike may be superior on the larger end of the business scale.

Which is best for you?

Monday.com has a bit more going on in this category. It offers an embedded documents option, a shared whiteboard tool that’s amazing, and makes it easy to do file sharing and collaborate on files and documents in real time. 

That said, Wrike is decent for guest collaborators, file proofing and guest approvals.

Resource management

Resource management is a standard part of a project management platform that helps plan your team’s workloads, seeing which team member is ready for new tasks and which team member might be over-tasked. 

It’s also useful for planning and allocating other resources like budgets, materials, office space and tools, both material and virtual.

Which is best for you?

With Wrike, resource management begins with a super team utilization and team performance dashboard, which makes allocating tasks and workloads much more efficient. You also have booking and budgeting features. Monday.com also has a workload management dashboard for resource allocation.

Templates

You don’t need to initiate every new project from scratch with a whole novel project plan, phases, milestones, goals and project scopes. Project management templates are a great way to kick off a project using tried, tested and true setups. Templates save time, but of course, a good template is also customizable.

Which is best for you?

Wrike has a great template library. It includes project templates for many areas like simple projects, complex projects with phases, agile work templates, marketing templates for content operations, and creative templates for content development. 

Monday.com’s templates are categorized by activity too, like marketing, sales and CRM, software development and design. There are also templates based on industry like real estate, construction and nonprofits. 

Workflows and automations

Automated workflows are very productive features to help team members work more efficiently by taking over simple repetitive administrative tasks. You can get workflow templates and also customize your own workflows with both Monday.com and Wrike. 

Which is best for you?

Both Wrike and Monday.com have very similar tools to build or run automations and workflows. Monday.com gives you more automated actions per month in their package most similar to Wrike. 

Monday’s standard plan gets you 250 actions per month, while Wrike’s business plan just allows for 200 actions per month. 

Roles and permissions

Not everyone on a team should have the same access and permissions, and a great PM SaaS needs to let project managers assign roles and permissions with ease. Both our platforms manage permissions quite well, whether for insider team members or outsiders like freelancers and contractors. 

Which is best for you?

Wrike lets you have permission levels for folders and projects, along with their more advanced controlled administrative permission functionality. Monday.com, however, has slightly more advanced permission management.

File storage space

Let’s not waste much space describing file storage. The more file storage space for the least amount of money is better. Just watch out for storage per user versus storage per account.

Which is best for you?

Wrike offers 2 GBs of free storage per account, 2 GBs of storage per user with the cheaper plan, and up to 15 GBs of storage per user with their most expensive package. Monday.com has only 500 MBs of free storage, and up to 1,000 GBs per account with their enterprise plan. 

Integrations

Integrations let you connect your PM SaaS to other useful business tools. Platforms often offer their APIs as well that lets devs build tools or other integrations to work with either Monday.com or Wrike.

Which is best for you?

Both Wrike and Monday.com integrate with apps like Microsoft Teams, Salesforce, Slack, DropBox and Jira. Monday.com also lets you integrate with Basecamp, GitHub, Asana and Trello. 

Wrike has some Google Drive integrations, but Monday.com has more. Monday.com also has an Adobe Creative Cloud integration while Wrike’s is just an extension. Both PM solutions work with Zapier for more app connections. 

Monday.com vs Wrike Mobile versions

Monday.com and Wrike both have mobile apps for Android and iOS. In both cases, these PM mobile apps are great for managing your workloads, getting on-the-go overviews of your workspaces, receiving real-time notifications, communicating with your team members, and syncing your project data with your other tools.

Which is best for you?

Wrike’s mobile dashboards for workloads, Gantt charts, Kanban boards and list views are just slightly more appealing and clearer than Monday’s. Of course this is another matter of personal taste, and some won’t agree.

Which is better, Monday or Wrike? Our takeaways

So, as you can see, Wrike and Monday.com seesaw back and forth in this contest. The margin of difference in quality is so small that personal preference can easily tip the scales. It’s worth taking both for a test drive and seeing how you feel, weighing either according to your day-to-day operational needs.  

Perhaps you still want to consider some other vendors. In that case, we have an article comparing project management software at the top end of the market. There you can see both Wrike and Monday compared in a broader field. 

But for those with no time to waste who are already considering either Wrike or Monday.com, we hope this article settles that debate for you.