Best Podio Alternatives 2023 (Top 10 Similar Competitors)

Podio, by Citrix, is a great project management and team collaboration solution. But Podio competitors are numerous, and it’s possible another platform will suit you better.

This article has everything you need to know about the best Podio alternatives. We’ve narrowed the list to 10 Podio alternatives, all of which are great example of project management software. All can help with streamlining your team’s workflow, meeting milestones, and crushing goals. 

Top 10 Podio competitors with similar products

Here are the tools like Podio that we think are the best Podio alternatives. Although they are all fairly similar, some Podio competitors will be better suited to your circumstances than others so read more about the Podio competition below.

Of course it isn’t always fair to compare every PM tool against one standard all the time. For this reason, it might be a good idea to familiarize yourself with our big list of project management app platforms for a general overview.

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Here’s our full list of the best Podio alternatives 2023:

Now that you’ve seen the table overview highlighting the best Podio alternatives, let’s go over each of these top project management solutions one by one. This list of great PM tools might even have something you consider better than Podio.

We’re assuming you are quite familiar with our Podio review already. If not, it wouldn’t be a bad idea to get more acquainted with Podio itself. And now… 

Here are 10 good alternatives to Podio: 

1. Monday.com (Best Podio alternative overall)

Monday.com is a project management and team collaboration software that now offers specific modules, like Monday projects, Monday sales CRM, Monday dev and Monday Marketer. It is considered by many to be better than Podio, and while that’s a bold statement, it does get the title of the best alternative to Podio.

Monday.com is best for:

• Startups

• SMBs

• Large businesses

• Best Podio substitute

Features

Task management gets you fields for priority, deadlines, and task owners, and you get subtasks and task dependencies as well. For views, you got Kanban boards, Gantt charts, calendar views and more. Monday has good time tracking functionality to help with invoicing automations. 

Pricing

• Monday.com has a free plan for up to 2 users

• Basic plan is $8 per user per month billed annually

• Standard plan is $10 per user per month billed annually

• Pro plan is $16 per user per month billed annually

• For Enterprise plan, contact Monday.com

Monday.com

2. Asana (Best free Podio alternative)

Asana is a great work management platform for teams, particularly remote team members. It has beautiful views for managing your own work, as well as great communication features. While the paid plans are worth the expense, Asana is one of the best free Podio alternatives.

Asana is best for:

• Small teams

• Remote teams

• Startups

• Small businesses

• Free Podio competitor

Features

Asana’s workflow automation features are pretty complete with a workflow builder, custom templates, and forms with branching logic. As for team messaging, you get unlimited messaging on the free version. Asana has great reporting to see and map your goals and milestones against results.

Pricing

• Asana offers a free plan

• Premium plan is $10.99 per user per month billed annually

• Business plan is $24.99 per user per month billed annually

Asana

3. Smartsheet (Most similar to Podio)

Smartsheet is a work management platform with its company based out of Bellevue, Washington. It specializes in helping teams build their own automations without needing to know how to code much. 

That makes it very similar to Podio and hence it’s the most suitable as a Podio replacement.

Smartsheet is best for:

• SMEs

• Large business

• Enterprise

• Workflow automation builder

Features

Smartsheet has full resource management to help allocate human power and materials. There is also budget management to help manage tasks by dependencies and critical paths. 

Smartsheet’s workflow automations builder is great, and there is an enterprise-level intelligent workflow tool as well. 

Pricing

• Pro plan is $7 per user per month billed annually

• Business plan is $25 per user per month billed annually

• For the Enterprise plan, contact Smartsheet

Smartsheet

4. Zoho Projects (Cheaper alternative to Podio if you’re on a budget)

Zoho has a great PM solution called Zoho Projects. While there is also a good free version of this, it’s been deemed that this is a top cheaper alternative to Podio, which is great for brand new startups on tight budgets.

Zoho Projects is best for:

• Individuals

• Startups

• Small teams

• Budget Podio replacement 

Features

Use this to manage projects and stay connected with your team with real time notifications on project activity. There are good project templates to get you started. Zoho Projects also lets you do issue tracking and SLA workflows, as well as timesheets with custom fields.

Pricing

• Zoho Projects has a free version for up to 3 users

• Premium plan is $4 per user per month billed annually for up to 50 users 

• Enterprise plan is $9 per user per month billed annually for unlimited users

Zoho Projects

5. Trello (Good Podio alternative if you like Kanban boards)

Trello is made by Atlassian, which also makes Jira. But unlike Jira’s specific purpose for software development, Trello is the light and easy Kanban solution for anyone.

Trello is best for:

• Individuals

• Small teams

• Startups

• Small businesses

• Kanban boards

Features

You can start with a Trello template or set up a new board in seconds. Trello also offers several built-in automations to get you started. There are advanced checklists and you can add custom fields. There is also a workspace table view to show you multiple boards within a whole workspace.

Pricing

• Trello offers a free version for unlimited cards and 10 boards

• Startup plan is $5 per user per month billed annually

• Premium plan is $10 per user per month billed annually 

• Enterprise plan is $17.50 per user per month billed annually

Trello

6. Wrike (Top Podio alternative for automated workflows)

Wrike is a solid project management alternative to Podio especially if you are into building automations and workflows into your project lifecycle. 

Wrike is best for:

• SMBs

• Large companies

• Enterprise businesses

• Workflow automations

Features

There is general task and subtask management all the way up to company-wide portfolio management. You can integrate Wrike with your email for 2-way syncing. Create custom fields in Wrike’s Kanban board, calendar and table view, and there’s also a Dynamic Gantt chart. You can do file sharing with outside guests with file proofing and approval permissions. For automation, you get a lot of advanced tools.

Pricing

• Wrike has a free version for up to 5 users

• Professional plan is $9.80 per user per month billed annually

• Business plan is $$24.80 per user per month billed annually

• For Enterprise plan, contact Wrike

Wrike

7. Basecamp (Great Podio alternative if you like ease of use)

Basecamp is very user friendly and is also well received for its decent customer support. As a remote work management and communication platform, it is a fine Podio replacement.

Basecamp is best for:

• Startups 

• SMBs

• Ease of use

Features

Basecamp offers messaging, real time chat, to-do lists, file storage and document management. With Basecamp you can also do scheduling and check-ins. Through connectors like automate.io you can integrate Basecamp with Slack too.

Pricing

• Basecamp has a free plan for up to 20 users

• Basecamp standard plan is a flat $99 per month

Basecamp

8. Microsoft Project (Good Podio substitute if you need project roadmaps)

Microsoft is generally preferred by medium and large companies as opposed to fresh startups, and this is sort of true with Project. It does have good roadmap building features and for this it’s a good Podio alternative.

Microsoft Project is best for:

• SMBs

• Large companies

• Enterprise businesses

Features

You can use the visual roadmap builder. It lets you combine different project types for a macro overview of your portfolio or enterprise. MS Project also does good timesheets, resource management and reporting. Views include gridview for spreadsheets, board view and Gantt.

Pricing

• Project Plan 1 costs $10 per user per month

• Project Plan 2 costs $30 per user per month

• Project Plan 3 costs $55 per user per month

• Project Standard on-premise costs $679.99

• Project Professional on-premise costs $1,1299.99

Microsoft Project

9. ProofHub (Top Podio competitor if you like mobile apps)

ProofHub is no nonsense project management and team collaboration platform which covers the basics. It has great mobile apps for Android and iOS.

ProofHub is best for:

• Individuals

• Small teams

• Startups

• Small businesses

• Mobile apps

Features

You use ProofHub, especially the mobile app, to plan your work day, do your scheduling, store important documents and links, get real time notifications from your team’s project progress, and more.

Pricing

• $45 per user per month for up to 5 users

• $90 per user per month for between 6 and 10 users

• $135 per user per month for between 11 and 50 users

• $248 per user per month for between 51 and 100 users

• For prices above 100 users, contact ProofHub

ProofHub

10. Teamwork (Great Podio replacement for integrations)

For a decent team communication and collaboration platform, Teamwork is a good choice and a very strong replacement for Podio if integrations are your thing. 

Teamwork is best for:

• Small teams

• Startups

• SMBs

• Integrations 

Features

Teamwork has got it all from time tracking to project templates to custom dashboards. The Teamwork integrations list is very impressive including Slack, Microsoft Teams, Outlook, HubSpot and more. Teamwork’s API is also open. 

Pricing

• Teamwork has a Free Forever plan 

• Deliver plan is $10 per user per month billed annually

• Grow plan is $18 per user per month billed annually

• For the Scale plan, contact Teamwork

Teamwork

Which of the alternatives to Podio is a good choice for you?

Whether your project is to launch a new digital tool, create a social media marketing campaign, or manufacture and bring to market a new durable product, using a project and work management system is guaranteed to streamline your efforts into success.

Citrix’s Podio is a top project management solution, no doubt. But if it’s not quite a fit, now you might be able to pick a Podio substitute.