Best Todoist Alternatives 2023 (Top 13 Similar Competitors)

In this post, we'll explore the top 13 Todoist competitors of 2023.

But why would we do it when Todoist has set a high bar in the task management software realm. Well, simply because it’s not a one-size-fits-all solution.

If you're on the hunt for the best Todoist alternatives, you're in the right place. 

We’ll dive into how each offers unique benefits that may better align with your personal or professional needs.

Let's jump right in and discover the potential treasures in the world of task management tools.

Top 10 Todoist competitors with similar products

Here are the apps like Todoist that we think are the best Todoist alternatives. Although they are all fairly similar, some Todoist competitors will be better suited to your circumstances than others so read more about the Todoist competition below.

Here’s our full list of the best Todoist alternatives 2023:

Ready to discover the top options in the world of task management? In this section, we’ll dive deep into the best Todoist alternatives of 2023. We'll review which tool stands as the top Todoist competitor, which offers an affordable or even free solution, and which is most similar to Todoist. 

Whether you're a freelancer, a solopreneur, or a small team that wants to boost productivity, we've got you covered. The list below definitely includes a tool that perfectly fits your unique needs.

But before you go into the detailed list, we recommend taking a look at our comprehensive Todoist review for a better understanding of its features and functionalities.

Okay, now let's get started.

Here are 13 good alternatives to Todoist:

1. Evernote (best Todoist alternative overall)

Evernote stands out as the best alternative to Todoist, serving not just as a task and note management tool, but also as an inclusive suite for handling ideas and documents.

It simplifies management of both personal and professional tasks. Its 'Tasks' feature is excellent for effortlessly creating and managing to-dos, and paid users get even more benefits.

Evernote also stands out with its web clipper for saving online content and a superior document scanner. Its link with Google Calendar enhances planning, and features like advanced search, note sharing, and image/PDF marking make it even better than Todoist.

Additional benefits include helpful templates, audio note recording, and compatibility with other popular apps. So, whether you're dealing with personal chores or work tasks, Evernote offers a simplified and well-organized task management experience.

Evernote is best for:

• Individual use

• Teams

• Students and professionals

• Web researchers

Features

• Web clipping 

• Tasks 

• Calendar

• Document scanning 

• Search function

• Sharing and collaboration 

• Annotation 

• Templates

• Audio notes

• Integrations

• Mobile and desktop app

Pricing

• Free, $0/month

• Personal, $7.99/month, billed yearly 

• Professional, $9.99/month, billed yearly

• Teams, $14.99/user/month, billed yearly

Read our Evernote review 

Visit Evernote
 

2. Google Keep (best free Todoist alternative)

If you’re looking for the best free Todoist alternatives, Google Keep is a great choice. 

Its simplicity and user-friendly nature make it a favorite among users.

The app allows you to create, organize, and manage notes and lists effortlessly. A standout feature is its color-coding system, which helps you easily sort your notes. Additionally, you can set reminders based on time or location so that you never miss a task.

Google Keep's sharing and collaborative features make it ideal for both individual and team projects.

Want to try this Todoist alternative free of charge? Rated as the best free to do list app on the Google Play Store and Apple App Store, or at least one of the best, you can download Todoist for free.

Google Keep is best for:

• Individualuse

• Google Workspace users

• Teams

• Budget-conscious users

Features

• Note taking

• Reminders

• Color coding

• Labels

• Voice notes

• Image annotation

• Sharing and collaboration

• Cross-platform compatibility

• Integration with Google services

• Pin notes

Pricing

• Free 

Visit Google Keep 
 

3. TickTick (most similar to Todoist)

 TickTick is our top pick for the tool most similar to Todoist. Why? Because it has the same features, plus a few extras. You can set due dates and reminders, just like in Todoist. There are also lists named "Today" and "Tomorrow" for a quick look at what's coming up.

You can put tasks in folders, search for them, and share lists with others. Unique features include a timer that uses the Pomodoro Technique and white noise sounds. These additional features make TickTick even more user-friendly.

Just like Todoist, TickTick works on all major devices and platforms, which makes it perfect for individuals and teams alike. If you like Todoist but want to try something different, TickTick is a great option.

TickTick is best for:

• Productivity enthusiasts

• Teams

Features

• Task Management

• Smart Lists

• Prioritization

• Folder Organization

• Pomodoro Timer

• White Noise Sounds

• List Sharing and Task Assignment

• Recurring Tasks

• Search Function

• Multi-Platform Compatibility

• Integration with Calendar Apps

• Habit Tracking

Pricing

• Free

• Premium, $2.40/month, billed yearly

Visit TickTick 
 

4. Trello (good Todoist alternative if you like Kanban boards)

If you're after a good Todoist alternative that's easy to use, check out Trello. It's run by tech giant Atlassian and is very intuitive. It uses simple kanban boards, so even if you're not a tech whizz, you'll find it a breeze to use. 

Plus, it's got tons of features you can add, like file management, time tracking, and analytics. You can even use it on your phone. And, it's got a free plan that's great for small businesses. So, for a Todoist alternative with kanban boards, Trello is our top pick.

Trello is best for:

• Freelancers

• One-person businesses

• Startups

• Small businesseses

Features

• Kanban boards

• Advanced checklists

• Custom fields

• Automation

• Board guests

• Saved searches

• Views: Calendar, Timeline, Table, Dashboard, and Map

• Workspace-level templates

Pricing

• Free

• Standard, $5/user/month, billed yearly

• Premium, $10/user/month, billed yearly

• Enterprise, $17.50/user/month, billed yearly

Read our Trello review 

Visit Trello
 

5. Any.do (cheaper alternative to Todoist if you’re on a budget)

For a cheap alternative to Todoist, consider Any.do. 

It's user-friendly, with a stunning design that makes managing tasks a breeze. It works across all devices, and it's packed with features perfect for both personal and business use. You can chat in real time, integrate it with your favorite tools, and manage everything in one place. 

Plus, it's got handy templates, full calendar integration, and plenty of reminders to keep you on track.

We have a detailed Any Do review, so feel free to check it out for more information.

Any.do is best for:

• Budget-conscious users 

• Personal use

• Teams 

Features

• Tasks & lists

• Reminders

• Calendar

• Daily planner

• Sync across devices

• Recurring tasks

• Whatsapp reminders

• Color tags

• App integrations

• Location reminders

Pricing

• Personal, $0/month

• Premium, $3/month, billed annually 

• Teams, $5/user/month, billed annually

Visit Any.do 
 

6. Asana (top pick if you need a project management software) 

If you're in need of a project management tool that also has strong to-do list capabilities, Asana stands out as a great alternative to Todoist. 

Asana brings in features such as the Timeline for complex project planning, Kanban-style Boards for visualizing workflows, and an integrated Calendar view for a clear picture of due dates. It has a range of useful integrations, advanced reporting, goal tracking, form creation, automated processes, project portfolios, and even a workload management system. 

All these features make Asana a comprehensive tool that goes beyond simple task management, well suited to managing more complex projects.

Asana is best for:

• Startups 

• Small businesses

• Medium-size enterprises

• Corporations

Features

• Task management

• Internal communications

• Project collaboration

• Team management

• Assigning roles

• Progress tracking

• Analytics

• Document storage

Pricing

• Free plan for up to 15 users

• Premium plan $10.99/user/month, billed annually

• Business plan $24.99/user/month, billed annually

• Contact Asana for Enterprise plan prices

Read our Asana review

Visit Asana
 

7. Microsoft To-Do (best alternative for Microsoft users) 

Microsoft To Do shines as a top alternative to Todoist for those heavily invested in the Microsoft ecosystem. This tool excels at creating checklists, breaking down tasks into manageable steps, and integrating seamlessly with Microsoft's suite of products like Word, Excel, and PowerPoint.

It allows sharing and collaboration on lists, and you can even create tasks directly from Outlook, helping manage emails and tasks together.

Microsoft To-Do is best for:

• Individuals and teams already using Microsoft's tools

Features

• Tasks

• Task reminders

• Integration with Microsoft products

• Task creation directly from Outlook

• Collaboration on shared projects

Pricing

• Free to use with your personal Microsoft Account

• Microsoft 365 Personal, $69.99/year

• Microsoft 365 Family, $99.99/year

• Microsoft 365 Business Basic, $6/user/month

• Microsoft 365 Business Standard, $12.50/user/month

• Microsoft 365 Business Premium, $22/user/month

• Microsoft 365 Apps for business, $8.25/user/month

Visit Microsoft To-Do
 

8. Remember the Milk (top app for managing a large number of personal tasks)

Remember the Milk stands out as the top choice for handling a multitude of personal tasks effectively. This personal to-do list app, with features like Smart Add and task tagging, ensures you'll never overlook a task. 

It allows task subdivision into subtasks, providing detailed organization. You can also share lists, delegate tasks, and search tasks with ease. 

It's especially great for Windows users with a dedicated app, but it's also available for Mac, iPhone, Android phones, BlackBerry 10, and Fire.

Remember the Milk is best for:

• Personal use 

Features

• Smart 

• Task prioritization

• Subtasks 

• Task sharing and delegation

• Comprehensive search wizard

• Reminders

• Smart lists 

Pricing

• Free

• Pro, $39.99/year

Remember the Milk review

Visit Remember the Milk
 

9. OmniFocus 3 (top Todoist replacement for iPhone and Mac users)

OmniFocus 3 shines as the top-notch Todoist replacement designed for iPhone and Mac users. This top-performing GTD app is ideal for busy professionals managing many tasks, providing effortless task recording and smooth workflow organization.

The app, with its seamless integration across Apple devices and sync capability, boosts productivity and complements existing routines. This makes it an excellent choice for professionals in search of a powerful GTD solution.

OmniFocus 3 is best for:

• iPhone and Mac users

• GTD followers 

Features

• Inbox

• Quick entry

• Projects

• Tags

• Notes

• Forecast

• Siri

• Notifications 

Pricing

• OmniFocus Subscription, $9.99/month, billed monthly 

• Standard License, $49.99 one-off payment

OmniFocus review

Visit OmniFocus 3
 

10. Habitica (best alternative if you want to gamify your to-do list)

For those seeking an enjoyable and engaging approach to task management, Habitica is as an exceptional Todoist alternative. With its unique incorporation of gamification elements into your to-do lists, Habitica turns routine tasks into a fun, game-like experience. This creative tool uses gaming strategies as a motivational factor, enticing you to complete tasks by offering you different rewards. 

You can create detailed task lists, set your priorities straight, schedule reminders, and also divide larger tasks into manageable subtasks using the "Checklist" feature. This exciting blend of productivity and play makes Habitica particularly well-suited for individuals who thrive on interactive and reward-centric environments.

Habitica is best for:

• Students

• Freelancers

Features

• Recurring tasks

• Flexible habit tracker 

• Traditional to do list 

• Color coded tasks 

• Inclusive avatar customizations

• Collaboration 

• Shared task lists

• Guilds

• Reminders 

• Customizable color themes 

• Syncing across devices

Pricing

• Free 

Visit Habitica 
 

11. ClickUp (good Todoist substitute for team collaboration) 

Perfectly designed to accommodate both personal and professional to-do lists, ClickUp is the ultimate tool for individuals who juggle various tasks across different aspects of their life. 

Whether you're planning a birthday celebration, tracking household chores, or managing a professional project, ClickUp has you covered. 

Its smart list feature lets you compartmentalize your life into organized folders and sublists, bringing clarity to your task management. Another standout feature is its seamless integration with calendars from Outlook, Apple, or Google to ensure all your scheduled tasks are synchronized automatically. 

For those keeping a tab on productivity, the built-in time tracker helps monitor the time spent on each task. 

ClickUp is best for:

• Freelancers

• Startups 

• Small businesses

• Project managers with remote teams

Features

• Task management

• To-do lists

• Documents and spreadsheets

• Email and chatting

• Time tracking

• Goal tracking and progress monitoring

• Reports and analytics

• Resource management

Pricing

• Free

• Unlimited, $5/user/month

• Business, $12/user/month 

• Business Plus, $19/user/month

• Enterprise, request a custom quote 

Read our ClickUp review

Visit ClickUp
 

12. Toodledo (good Todoist replacement for GTD followers)

 For those looking to facilitate efficient team collaboration, Toodledo stands as a top-notch Todoist substitute. It offers an organized and intuitive approach to task management, making it perfect for GTD method enthusiasts. 

It's more than just a task manager; it incorporates elements like notes, lists, outlines, and habit tracking, becoming an all-in-one platform for managing various aspects of life. With its diverse capabilities, it effectively caters to those seeking a robust organizational system.

Toodledo is best for:

• GTD enthusiast

• Students

• Freelancers

• Solopreneurs

• Small teams 

Features

• Folders

• Subtasks

• Locations

• Repeating Tasks

• Tags

• Alarms / Reminders

• Hotlist

• Attachments

• Goals

• Scheduler

• Statistics

• Calendar

• Time Tracking

• Sharing Tasks

• Assigning Tasks

Pricing

• Free

• Standard, $2.99/month, billed annually 

• Plus, $4.99/month, billed annually 

• Business, custom quote

Visit Toodledo 
 

13. Notion (great option if you need an all-in-one workspace)

 For those seeking a versatile, comprehensive workspace, Notion emerges as a powerful Todoist alternative. As a GTD tool, it facilitates the creation and management of diverse content types, including notes, tasks, wikis, and databases. 

The built-in templates and powerful search feature make navigation easy, even with abundant items. Additionally, Notion's integration capabilities with apps like Google Calendar, Slack, Google Drive, and Zoom enhance your overall productivity.

Notion is best for:

• Small teams 

• Startups 

• SMBs 

Features

• Pages and blocks

• Collaborative workspace

• Teamspaces

• Templates

• Integrations

• Projects and tasks

• Notes 

Pricing

• Personal, free to use

• Personal Pro, $8/month, billed annually 

• Team, $15/user/month, billed annually 

• Enterprise, custom quote

Read our Notion review 

Visit Notion

Which of the alternatives to Todoist is a good choice for you?

The best Todoist alternative for you depends on what you need, how much you want to spend, and your personal tastes. While we chose Evernote as our favorite due to its wide range of features, user-friendliness, and affordability, it might not be the best choice for everyone.

TickTick offers a similar feel to Todoist. If you prefer a visual approach to managing tasks, consider Trello. Habitica makes task management fun with its game-like features, while Google Keep is a strong free option. For managing many personal tasks, Remember the Milk is a great choice.

Before you make a decision, think about what you really need from a productivity tool. Try out the free versions or trials of these tools to see which one is the best fit for you.

Good luck!