Looking for the best Toodledo alternatives? Or perhaps free alternatives to Toodledo?

You've come to the right place. 

In this post, we'll look into the best Toodledo competitors of 2023. Even though Toodledo has earned its reputation in the task management domain, it may not be the perfect fit for everyone. 

So whether you're seeking more modern-looking alternatives to Toodledo or simply a tool that aligns better with your unique needs, stick with us. 

By the end of this post, you’ll get a clear understanding of which option works best for you. 

Let’s dive in!

Top 10 Toodledo competitors with similar products

Here are the apps like Toodledo that we think are the best Toodledo alternatives. Although they are all fairly similar, some Toodledo competitors will be better suited to your circumstances than others so read more about the Toodledo competition below.

Here’s our full list of the best Toodledo alternatives 2023:

Are you ready to discover the best Toodledo alternatives of 2023? 

In this section, we'll dive deep into a comprehensive list of top task management tools that could offer you both premium and free solutions, matching or even surpassing Toodledo. 

But before we jump into the details, we recommend taking a quick look at our Toodledo review to grasp its features better. 

Here are 15 good alternatives to Toodledo:

1. Todoist (best Toodledo alternative overall)

Todoist leads our best alternative to Toodledo due to its comprehensive task management. Quick task addition, priority settings, and workload sharing make it user-friendly and efficient, but in many aspects, even better than Toodledo. 

Its customizable views, integrations with emails, calendars, and files, along with tangible progress tracking, ensure a smooth workflow. With many positive reviews and integrations with many apps, Todoist shines as an all-in-one, user-friendly solution and an effective alternative to Toodledo.

Todoist is best for:

• Students

• Freelancers

• Solopreneurs

• Small teams

Features

• Reminders

• Due dates

• Priorities

• Comments

• Labels

• Integrations

• Completed tasks archive

• Add tasks via email

• Calendar sync

• Templates

• Productivity trends

• Themes

• Automatic backups

• Collaboration

Pricing

• Free

• Pro, $4/month, billed annually 

• Business, $6/month, billed annually  

Read our Todoist review

Visit Todoist
 

2. Microsoft To Do (best free Toodledo alternative)

Regarded as one of the best free Toodledo alternatives, Microsoft To Do is a robust solution for those well-integrated into the Microsoft universe who need a free option. 

It simplifies task management with features like comprehensive checklists, breakdown of tasks into smaller steps, and smooth integration with Microsoft's suite, including Word, Excel, and PowerPoint.

The added benefit of sharing, collaboration on lists, and task creation directly from Outlook further solidifies its position as a top-notch, budget-friendly alternative to Toodledo.

Microsoft To Do is best for:

• Individuals and teams already using Microsoft's tools

• Users that need a free option

Features

• Tasks

• Task reminders

• Integration with Microsoft products

• Task creation directly from Outlook

• Collaboration on shared projects

Pricing

• Free to use with your personal Microsoft Account

• Microsoft 365 Personal, $69.99/year

• Microsoft 365 Family, $99.99/year

• Microsoft 365 Business Basic, $6/user/month

• Microsoft 365 Business Standard, $12.50/user/month

• Microsoft 365 Business Premium, $22/user/month

• Microsoft 365 Apps for business, $8.25/user/month

Visit Microsoft To-Do
 

3. TickTick (most similar to Toodledo)

TickTick stands as the tool most similar to Toodledo, offering a comprehensive suite of task and project management features. Like Toodledo, TickTick lets you create tasks and subtasks, offers task prioritization, and supports tag-based organization. 

It also includes a robust reminder system, calendar view, and the a Pomodoro timer for productivity boosts. Just like Toodledo, it offers a free plan but the more advanced features need a premium subscription. 

Available across various platforms and facilitating collaboration via task and list sharing, TickTick serves as a fitting Toodledo substitute. 

TickTick is best for:

• Productivity enthusiasts

• Teams

Features

• Task Management

• Smart Lists

• Prioritization

• Folder Organization

• Pomodoro Timer

• White Noise Sounds

• List Sharing and Task Assignment

• Recurring Tasks

• Search Function

• Multi-Platform Compatibility

• Integration with Calendar Apps

• Habit Tracking

Pricing

• Free

• Premium, $2.40/month, billed yearly

Visit TickTick 
 

4. Evernote (good Toodledo alternative if you need advanced note-taking features)

Evernote is a good Toodledo alternative for those seeking advanced note-taking features. More than a simple task manager, Evernote is a comprehensive suite that organizes tasks, notes, ideas, and documents. 

Its 'Tasks' feature excels at creating and managing to-dos, while its document scanner, web clipper, and Google Calendar integration further add to its usefulness. 

Additional functionalities like advanced search, note sharing, and compatibility with popular apps, along with special features for paid users, make Evernote an excellent choice for a well-rounded task management experience.

Evernote is best for:

• Individual use

• Teams

• Students and professionals

• Web researchers

Features

• Web clipping 

• Tasks 

• Calendar

• Document scanning 

• Search function

• Sharing and collaboration 

• Annotation 

• Templates

• Audio notes

• Integrations

• Mobile and desktop app

Pricing

• Free, $0/month

• Personal, $7.99/month, billed yearly 

• Professional, $9.99/month, billed yearly

• Teams, $14.99/user/month, billed yearly

Read our Evernote review 

Visit Evernote
 

5. Google Tasks (cheaper alternative to Toodledo if you’re on a budget)

Google Tasks is a cheap alternative to Toodledo with a robust free plan. It allows you to capture, manage, and edit tasks from anywhere, with a seamless syncing across all your devices. Its noteworthy integrations with Gmail and Google Calendar speed up task completion. 

The tool lets you create subtasks, add detailed notes, and trace tasks back to source emails. Additional features like setting due dates, prioritizing tasks, and receiving due date reminders enhance your task management experience. 

As part of Google Workspace, it supports intelligent, cohesive team collaboration across Gmail, Calendar, and more.

Google Tasks is best for:

• Freelancers 

• Students 

• Teams 

• Startups

• Google Workspace users

Features

• Seamless syncing across all devices

• Integration with Gmail and Google Calendar

• Task creation from emails

• Subtask creation for detailed task breakdown

• Due date and notification reminders

• Drag-and-drop task prioritization

• Integration with Google Workspace apps

Pricing

• Free 

Visit Google Tasks
 

6. Asana (top Toodledo substitute if you need project management capabilities)

One of the most popular management tools in the market, Asana comes with a comprehensive set of features that make it a standout Toodledo alternative. 

Perfect for those who need more than just a basic to-do list, Asana excels with its Timeline for intricate project planning and Boards for workflow visualization. Its calendar integration offers clarity on deadlines, while extensive integrations, advanced reporting, and workload management make it an ideal option for managing projects of different complexity. 

If your needs extend beyond simple task management, Asana's robust suite is a suitable choice.

Asana is best for:

• Startups 

• Small businesses

• Medium-size enterprises

• Corporations

Features

• Task management

• Internal communications

• Project collaboration

• Team management

• Assigning roles

• Progress tracking

• Analytics

• Document storage

Pricing

• Free plan for up to 15 users

• Premium plan $10.99/user/month, billed annually

• Business plan $24.99/user/month, billed annually

• Contact Asana for Enterprise plan prices

Read our Asana review

Visit Asana
 

7. Things 3 (best Tooodle replacement for Apple users)

Things 3, a well-known task management system developed by Cultured Code, is highly regarded for its simple and clean interface that enhances user productivity. It provides a single platform for effortlessly managing tasks, projects, goals, and daily organization. 

Key features such as tagging, calendar syncing, and reminders ensure timely completion of tasks. Things 3 primarily follows the Getting Things Done (GTD) approach, and as such, it effectively organizes personal tasks, work projects, and home duties into a well-structured system.

If you're an apple user looking for more similar apps for Mac, check out our best Things 3 alternatives article.

Things 3 is best for:

• Apple users

• GTD followers

• Personal use

Features

• Task management 

• Headings

• Magic plus

• Quick find

• Jump start

• Reminders

• Slim mode

• Multiple Windows

• Collaboration features

Pricing

• For Mac: $49.99

• For iPhone and Apple Watch: $9.99

• For iPad: $19.99

Read our Things 3 review

Visit Things 3
 

8. Remember the Milk (best for cross-platform availability) 

Remember the Milk stands out as the top option for cross-platform availability. Its standout features, such as Smart Add and task tagging, ensure no task goes unnoticed. 

Additional benefits include the ability to share lists, delegate tasks, and perform efficient task searches. There are dedicated apps for Windows, Mac, iPhone, Android, BlackBerry 10, and Fire devices. 

Remember the Milk is best for:

• Personal use 

Features

• Smart 

• Task prioritization

• Subtasks 

• Task sharing and delegation

• Comprehensive search wizard

• Reminders

• Smart lists 

Pricing

• Free

• Pro, $39.99/year

Remember the Milk review

Visit Remember the Milk
 

9. Any.do (best app if you need intuitive and user-friendly design)

Any.do stands as an easy to use Toodledo alternative if you need a user-friendly design. It boasts a visually appealing interface that simplifies task management. With comprehensive cross-device compatibility, it's perfect for managing personal and professional tasks alike. 

Key features include real-time chat, integration with popular tools, and the ability to centralize all tasks. It also provides convenient templates, comprehensive calendar integration, and reminders to ensure you stay on track.

Any.do is best for:

• Personal use

• Teams 

Features

• Tasks & lists

• Reminders

• Calendar

• Daily planner

• Sync across devices

• Recurring tasks

• Whatsapp reminders

• Color tags

• App integrations

• Location reminders

Pricing

• Personal, $0/month

• Premium, $3/month, billed annually 

• Teams, $5/user/month, billed annually

Visit Any.do 
 

10. GQueues (good Toodledo replacement for Google Workspace users)

GQueues is an excellent Toodledo alternative for Google Workspace users. It provides a seamless extension to Google Workspace, helping you manage tasks efficiently alongside Google Docs and Gmail. Features include detailed task tracking, advanced team collaboration, Google Calendar integration, and the ability to convert emails into tasks. Plus, it assures secure data protection, which makes it a reliable and integral part of your Google Workspace toolkit.

GQueues is best for:

• Personal use

• Small teams 

Features

• Repeating Tasks

• Unlimited Subtasks

• Reminders

• Email in Tasks

• Gmail Integration

• Google Chrome Extension

• Mobile Apps for Android and iOS

• Smart Queues

• Google Calendar Syncing

• Collaboration 

Pricing

• GQueues Lite, free 

• GQueues for You, $3/month, billed annually 

• GQueues for Business, $4/user/month, billed annually 

Visit GQueues
 

11. Meistertask (good alternative for team collaboration)

When it comes to team collaboration, MeisterTask takes the top spot as an excellent task management app for teams. This comprehensive tool offers more than just task management—it provides a dynamic platform for effective team coordination. 

From the visualized Kanban-style project boards and personalized agendas to secure data handling, MeisterTask makes teams collaborate more efficiently. 

Its ability to assign and monitor tasks, keep track of time spent on tasks, and customize task descriptions with custom fields make it an essential tool for team members. The cherry on top is its robust communication features that ensure no task or update goes unnoticed.

Mesitertask is best for:

• Teams 

• Startups

• Small businesses 

Features

• Projects

• Tasks

• Mobile apps

• Timeline view

• Note sharing

• Integrations

• On-note discussion

• Templates

• Time tracking 

• Automations 

Pricing

• Basic, free

• Pro, $6.49/month

• Business, $11.99/month

• Enterprise, request a custom quote

Visit Meistertask 
 

12. Trello (best for visual project management)

Trello is a user-friendly alternative to Toodledo, known for its visual project management. With easy-to-use kanban boards, it's ideal for all users, including those without technical skills. Trello offers features like file management, time tracking, and analytics. It's mobile-friendly and has a free plan, which makes it a great pick for individuals and businesses alike.

Trello is best for:

• Freelancers

• One-person businesses

• Startups

• Small businesses

Features

• Kanban boards

• Advanced checklists

• Custom fields

• Automation

• Board guests

• Saved searches

• Views: Calendar, Timeline, Table, Dashboard, and Map

• Workspace-level templates

Pricing

• Free

• Standard, $5/user/month, billed yearly

• Premium, $10/user/month, billed yearly

• Enterprise, $17.50/user/month, billed yearly

Read our Trello review 

Visit Trello
 

13. FacileThings (top substitute for GTD followers) 

FacileThings is a top Toodledo alternative for enthusiasts of the Getting Things Done (GTD) methodology. Key features include a dedicated idea inbox, an intuitive process to clarify and sort tasks, context-based prioritization, and organized project management. 

It allows for the delegation of tasks, list creation, efficient task breakdown, and seamless project subdivision. The built-in weekly review system coupled with a convenient tagging system further enhances productivity.

FacileThings is best for:

• GTD followers

• Personal use

• Small teams 

Features

• Dedicated Inbox

• Context-based task prioritization

• Built-in weekly review system

• Task delegation

• Task scheduling

• "Someday" list for future tasks

• Tagging 

• Projects and sub-projects

Pricing

• Free trial

• 1-month subscription, $10/month

• 3-month subscription, $6.67/month

• 6-month subscription, $6/month

• Yearly subscription, $5.33/month

Visit FacileThings 
 

14. TaskWarrior (best open-source alternative) 

TaskWarrior is an open-source task management tool that offers an advanced command-line interface and remarkable flexibility. This tool is perfect for those who prefer a minimalist approach but still want a robust system. 

It allows for complex task filtering, dynamic priorities, customizable reports, and seamless data synchronization.

TaskWarrior is best for:

• Tech-savvy users

• Teams that need an open-source solution

Features

• Advanced command-line interface

• Complex task filtering

• Dynamic task priorities

• Customizable reports

• Seamless data synchronization

• Data export and import

• Multi-device support

• Task tagging and annotation

• Task dependencies

• Timewarrior integration for time tracking

Pricing

• Free 

Visit TaskWarrior 
 

15. ClickUp (best Toodledo substitute for SMBs)

ClickUp stands as the top Toodledo alternative for small to medium businesses, excelling in team collaboration, task management, and project tracking over Notion. 

This project management software offers a unified workspace that helps you foster efficient communication and track intricate projects. Other features include tailored task views, Gantt charts, and real-time collaboration. 

Plus, with its Docs feature, it supports the creation of a knowledge base enriched with tags, visuals, and guidelines.

• Team collaboration

• Project management

• SMBs

• Creating wikis and repositories

Features

• Collaborative docs

• Whiteboards

• Real-time chat

• Kanban boards

• Sprint management

• Time tracking

• Integrations

• Gantt charts

• Resource management

• Agile reporting

• Timelines and mind maps

Pricing

• Free plan

• Unlimited plan, $5/person/month billed annually

• Business plan, $12/user/month billed annually

• Business Plus, $19/user/month

• Enterprise plan, custom quote

Read our ClickUp review

Visit ClickUp

Which of the alternatives to Toodledo is a good choice for you?

Choosing the best Toodledo alternative depends on your specific needs, budget, and preferences. We selected Todoist as our top choice given its robust features, ease of use, and cost-effectiveness, but it might not suit everyone's needs.

GQueues is an excellent choice for Google Workspace users, while MeisterTask excels in team collaboration. For a visual approach to project management, Trello is your best bet. FacileThings is the ideal option for followers of GTD methodology, and if you need an open-source solution, look no further than TaskWarrior.

Before settling on one, consider what you need most from a productivity tool. Test out the free versions or trials of these alternatives to discover the one that's the best fit for you. 

Additionally, take a look at this detailed best online to do lists post that rounds up the best to-do list apps for 2023. 

Best of luck in your search!