Microsoft to Do Review 2023: MS to Do List App Pros & Cons

If you want to get ahead in life and in business, task management is something you should take seriously. And, our Microsoft To Do review will show you how this tool can help you do just that.

For those of you not familiar with the MS To Do app, you have landed on the right article. We’ll go over the To Do pricing plans, and talk about how To Do fits in with other Microsoft products like MS 365 and MS Dynamics. Then, we’ll break down some of the key features and tools of To Do.

Let’s get started!

Microsoft To Do review 2022: Is the MS To Do app any good?

Is MS To Do good? Yes, it is very good as a simple task management system, so long as you do not depend on it as a fuller project management solution. Just look at any Microsoft To Do review, and you will see a consensus there about this app.

Once upon a time, you’d have to look up a Wunderlist review instead of a Microsoft one. Why is that? Well, this app used to be called Wunderlist. However, Microsoft acquired Wunderlist back in 2015 and continued to run it themselves. Only a few short years later, in 2017, did Microsoft decide to discontinue Wunderlist and instead Microsoft debuted To Do as their own Microsoft Office task list tool. 

Now To Do has direct integration with Microsoft 365, though it can be used for free without 365 as well as with some limitations. Overall, Microsoft To Do belongs on many best to do list app articles out there for your viewing pleasure. 

Microsoft To Do pricing plans

First of all, how much does Microsoft To Do cost? Let’s first review Microsoft To Do prices:

How much does Microsoft To Do cost for nonprofits?

Since Microsoft To Do is free, there are no special deals or discounts for nonprofit entities. 
 

Are there any Microsoft To Do coupon codes or promo discount vouchers?

Again, Microsoft To Do is completely free. This means that there is no reason to go looking for coupon codes or promotional vouchers, unless you want a more premium version of Microsoft 365.
 

Microsoft To Do free vs paid: what’s the difference?

One more time, MS To Do is a free app. Although, if you use it as part of a paid Microsoft subscription, for example with 365 or as a Microsoft Office task list, you may get to use To Do with fewer limitations. This is to say that if you use the free To Do, you may have things like ads to deal with.

Microsoft To Do overview: what is Microsoft To Do & what is Microsoft To Do used for?

So after enough of an introduction, let us delve into the big question. What exactly does MS Do… do? Who should use it and why?

As previously mentioned, this is more of a simple personal task management system and not a business-oriented project management software. Individuals should use MS To Do to plan their day, plan their week, and organize their tasks. This could range from errands like shopping and taking care of the household, to more personal goal setting tasks like managing a budget or even getting in better physical shape. 

However, Microsoft To Do can be used by teams for some shared task and goal management purposes. Whether this is a study group, a small creative team of artists, or even a startup just getting off the ground, To Do is great for sharing and collaborating on tasks to get things done.

Finally, it ought to be a no-brainer that anybody who already uses a lot of the Microsoft ecosystem products should use Microsoft To Do. This includes the basic Microsoft Office to do list set of tools like Word, Excel and PowerPoint, as well as more advanced 365 apps like OneDrive, Outlook and Teams. Microsoft Windows users are also obviously incentivized to use To Do over other task apps.

Microsoft To Do features list

The main features of Microsoft To Do are:

• To-do list

• Task management

• Time planner

• Sharing and collaboration

• Apps and versions

• Integrations
   

1. To-do list app features

As a Microsoft task management app, everything begins with creating and managing a list of tasks and to-do items. Using Microsoft To Do, it is very easy to create tasks and organize task lists. When you create a new task with this to-do app, you'll see how you can add important task information. This includes task priority level which tells you how important  the to-do item is or how quickly you should complete it.

Another helpful feature when adding tasks is the ability to create subtasks, which can then be grouped into larger task goals. Once you've created a task list with tasks and subtasks, you can further boost your productivity with Microsoft To Do's task manager and editor with checklists.

These lists are uncomplicated and can make it easy to sort out business or personal tasks, letting you tick off each item as they get done. Finally, another key tool for this Microsoft product is that you can create custom tasks to be repeat or recurring tasks with predefined intervals, or, on the other side, an item on your to-do checklist can be a one-time task that does not recur. 
 

2. Task management

To-do list apps form the largest part of a task management software solution. In this part, we'll dig a little deeper into the more advanced task management toolkit. First of all, when you create new tasks, you can choose to organize multiple tasks in steps.

This is similar to subtasks but implies more of a specific order, and where each item may or may not be a smaller component of a larger task. Next, when trying to organize multiple tasks and multiple lists, MS To Do offers much customization, especially letting you use color coded items.

To keep track of your tasks and their due dates, reminders are always an important feature for any to-do tasks management tool. It is hardly any work at all to set a due date, and setting reminders is also very simple. Often, because of these features, Microsoft To Do lends itself pretty well to being a personal business calendar tool.

Finally, as a task management platform, you can upload and attach files to tasks up to 25 MBs per task, including documents or multimedia.
 

3. Time planner 

To-do's, tasks and time planning are all part of the same Microsoft ecosystem with To Do. You can use this system to create both daily planners as well as weekly planners with task data and notes. One of Microsoft's special features here is that there is an intelligent and personalized suggestion feature in your daily planner or weekly planner. This uses data like task size or priority level or completion percentage to recommend how to order your day or week based on what you need to get done.

Microsoft To Do's planner features make this ideal for many day-to-day purposes. You should use this system as a bill planner, helping you keep your bills paid on time and your budgets in control. Additionally, this tool is also a great choice as a shopping list planner and for other errands.
 

4. Sharing and collaboration

While this is not a fully-comprehensive project management tool, you can use To Do among team members as a task collaboration system. There is a lot of usefulness to be harnessed out of this app for small teams. You can set up the app to send alerts and notifications when team members begin or complete a shared task, or if someone has assigned a task to you.

Writing and adding notes to tasks or task lists is another useful way for teams to share tasks with all the pertinent information. For example, when you invite people to join in collaborating on a task, having notes streamlines the process of onboarding them into their roles.
 

5. Apps and versions

Any to-do task management system worthwhile should let you run your tasks on as many devices as possible. There is a Microsoft To Do web-based version and a Microsoft To Do desktop version for Windows and MacOS to let you sort your tasks when you are at your main computer, whether or not you have downloaded the app or just access it online.

Of course, mobile apps are just as important since we mostly do our tasks when we are out and about and don't want to leave our to-do apps at home. Microsoft To Do is available in iOS for iPhones and iPads, or as an Android phone app from the Google Play Store. There is also a Microsoft To Do Apple Watch version.
 

6. Integrations

Microsoft To Do is a standalone app. But, it can also work within the full Microsoft 365 ecosystem quite well. For one thing, there is a native integration with Microsoft Outlook Tasks. So when you create a new task in Outlook, it can automatically sync with To Do, and vice versa. 

If this app doesn't include features you might want, you can always use an integration to a third-party tool. For example, To Do doesn't offer time tracking to know how many hours you've spent on a task, but there are time tracking tools you can connect to like TMetric. Same thing goes for advanced communication with Skype. There are virtually loads of external products and services that are not within the Microsoft family you can integrate with.

Microsoft To Do list app pros and cons

Here are the advantages and disadvantages of Microsoft To Do:

Microsoft To Do advantages

The first clear benefit of MS To Do is for people who already use and love other Microsoft products like Office, Outlook and OneDrive. Staying inside one app ecosystem has its advantages. 

The next To Do pro is for its cross-device interoperability. Using this between web versions and mobile apps is a snap, even if you use some MacOS or iOS platforms.  

A final advantage of To Do is the price. It is free. You cannot complain about that. Any limitations you experience, because the tool is free, are relatively minor or unnoticeable.
 

Microsoft To Do disadvantages

When it comes to drawbacks of MS To Do, you might bemoan the lack of more advanced goal setting tools. Likewise, there is no built-in time tracking, though there are integrations for this.

One To Do con that some might experience as inconvenient is that the task sharing and task collaboration set of tools could use some more functionality. Other task management systems allow for more than notes but sometimes chats as well.  

What’s more, the file upload manager has a maximum file size limit, which is 25 MBs, and while this is not small, sometimes it feels like it could be larger.

Microsoft To Do complaints & praise (Microsoft To Do reviews from real customers)

So you’ve read most of our take on this tool. What about online reviews of Microsoft To Do? The positive To Do reviews mostly mention some of the same things. One of them is ease of use. Microsoft has given this app a very user-friendly interface and toolkit. Although, it must be said, many competitor apps are also very easy.  

But what about negative Microsoft To Do reviews online? What do they say? Well, you will always get your Microsoft haters out there who would not touch any app by this corporation with a ten-foot pole, and they are allowed their opinion. 

More concrete negative online reviews of MS To Do bemoan the planning set of features. For example, while this can be a great day planner or week planner, it is less than ideal as a monthly planner or for anything more long-term.
 

Review of Microsoft To Do support

There is a pretty good resource center for Microsoft To Do. It has an FAQ as well as a large list of tutorial articles grouped by topic, like getting started, tasks and lists, and tips and tricks. There is also an online community forum where you can pose questions. 

If you want more advanced customer support for To Do, you can fill in an online form with Microsoft.  

Otherwise, for those who purchase Microsoft 365 subscriptions, there are more options for contacting Microsoft support.

Is the To Do Microsoft app worth it? Our conclusion

Time for some key takeaways. Is Microsoft To Do worth it? Microsoft To Do is very much worth it, especially if you are already using other Microsoft apps like Office, Windows, Outlook or 365. Even if you don’t, you can download To Do for free, preferably as a mobile app. It will give you a fast and easy tool to organize your day, your week, and your overall list of things to get done. 

Are there other options out there? Sure there are, like ToDoist and ClickUp. You can always go ahead on your own and read about some of the best Microsoft To Do alternatives. But if you cannot be bothered and are looking for something you can start using right away, then sure, go ahead and get Microsoft To Do. It’ll be fine. Trust us.

Our final Microsoft To Do rating

The final verdict is that Microsoft To Do may earn a 3.5 out of 5.

Microsoft To Do FAQs

Wunderlist vs Microsoft To Do: what’s the difference since Microsoft took over?

If you are wondering about the difference between Microsoft To Do vs Wunderlist, here is the deal. Wunderlist was started by a German firm as a standalone task management system. Microsoft bought Wunderlist in 2015 and ran it independently until finally Microsoft replaced Wunderlist with their own To Do app.

Is Microsoft To Do free?

Yes, Microsoft To Do is a completely free to-do and task management app. Using To Do alone may have some limitations, like having to see ads, which are not there if you use To Do as part of a larger Microsoft subscription plan like 365 or Office.

Can I integrate Microsoft To Do with Outlook tasks?

Yes, you absolutely can integrate Microsoft To Do with Microsoft Outlook tasks. Any time you create or edit one task in either of these two apps, that data will be automatically synced from one app to the other so you can manage all your tasks more easily.