Best Microsoft to Do Alternative: Top 10 Similar Competitors

You want to ditch Microsoft To Do for another task management software solution? Then this text is exactly what you need, as we cover the best Microsoft To Do alternatives. 

As you read on and discover more details about all of these Microsoft To Do competitors, you will likely notice that some are better suited for personal use while others have more pro purposes. 

It will be up to you to pick the best to-do software that is right for you.

So, let’s get started!

Top 10 Microsoft To Do competitors with similar products

Here are the apps like Microsoft To Do that we think are the best Microsoft To Do alternatives. Although they are all fairly similar, some Microsoft To Do competitors will be better suited to your circumstances than others, so read more about the Microsoft To Do competition below.

If you find yourself wanting more information, you can always pop over to our best to do list app to read more. There we will cover a lot of the same software, though you might find some discrepancies.

Here’s our full list of the best Microsoft To Do alternatives 2023:

As we dig into the best Microsoft To Do alternatives, you'll notice that we made sure to include top paid and free platforms. In some cases, the company doesn’t offer a free version, but there are free trials you can sign up for as well.

Remember, since we are comparing the best substitutes and replacements for MS To Do, we won't actually get into a Microsoft To Do review here, but you know where to find that. Now, without further ado...

Here are 10 good alternatives to Microsoft To Do: 
 

1. ClickUp (Best Microsoft To Do alternative overall)

Let us begin this list with ClickUp, arguably the best alternative to Microsoft To Do. If you've been looking for task management software that is close to or better than Microsoft To Do, ClickUp is a serious application to consider. 

Cloud-based ClickUp is well known for helping teams keep track of tasks, schedules and larger project management needs. It is an especially useful platform for team collaboration, with great tools like shared dashboards and whiteboards. 

ClickUp is best for:

• Small teams

• Startups

• SMBs

Features

Get better to-do list and task management with ClickUp's spaces, folders, and lists for more organization. 

Create tasks that are highly customizable and edit them with ease. Add subtasks and checklists too.

Take advantage of ClickUp's many visual dashboards, including Kanban-style boards, calendars, Gantt charts and lists.

ClickUp also offers a range of templates and workflow automations which allows users to manage their work more efficiently.  

Pricing

• ClickUp offers a free option

• Unlimited plan, $5 per user per month billed annually

• Business plan is $12 per user per month billed annually

• Business Plus plan is $19 per user per month billed annually

• For Enterprise plan visit ClickUp's website

ClickUp review

Website: ClickUp
 

2. Google Tasks (Best free Microsoft To Do alternative)

Next we move on to one of the most popular free Microsoft To Do alternatives. It's Google Tasks, which is a very simple and straightforward web-based tool that lets users manage their daily tasks. There is a desktop Google Tasks application as well. 

Google Tasks does not come automatically with the rest of Google Workspace tools like Google Calendar, but it is a free and easy download with plenty of functionality.

Google Tasks is best for:

• Personal use

• Small teams

• Startups

Features

Use Google Tasks software on any mobile device from iPhone to Android and get a better handle on your daily to do list.

Set priorities to your task so you know what on your to do list is the most important to get done quickly.

You can also view, create and edit tasks directly from inside your Gmail account.

Set task due dates and get automatic notifications to be more efficient and stay on deadline every time.

Pricing

• Google Tasks is a free app

Website: Google Tasks
 

3. ToDoist (Most similar to Microsoft To Do)

ToDoist is certainly similar to Microsoft To Do, as are most of the task management solutions on our list. 

However, ToDoist gets the award for being most similar to MS To Do because in many ways users find that these two platforms are both suitable for similar purposes, and their features include many of the same functionality. Perhaps the main difference is that ToDoist is a great standalone program, while To Do is part of the Microsoft 365 family.

ToDoist is best for:

• Individuals

• Small teams

• Startups

• Small business

Features

For simple task management, you got your standard reminders, due dates, deadlines, labels, alerts and priority levels.

If you want to collaborate, you can easily add notes and comments for better communication among your team and project managers, as well as stakeholders like partners and customers.

ToDoist has a feature which is called productivity trends, and lets users visually track how quickly the team accomplishes their work.

As a task solution that helps businesses, ToDoist offers shared inboxes and team billing capabilities.   

Pricing

• ToDoist has a free plan

• Pro plan is $4 per month billed annually

• Business plan is $6 per month billed annually

Todoist review

Website: Todoist
 

4. MeisterTask (Good Microsoft To Do alternative if you need team collaboration)

A lot of the task management solutions on here are good for individuals and groups who work together. MeisterTask is a good alternative to Microsoft To Do for teamwork, team communication and collaboration. It is especially known for helping remote teams as well as for agile work teams, like, for example, developers who need issue tracking.

MeisterTask is best for:

• Teamwork

• Agile teams

• Developers and IT departments

Features

MeisterTask is a good software choice for a project management tool, with Kanban boards helping to get things done in a neat visual manner.

Task management tools allow you to assign task ownership and set task watchers. You get due dates, time tracking and custom fields too.

For more advanced task and project management, there are timelines, task labels and filters, automations and recurring tasks.

MeisterTask has some really sweet analytics and reporting, and you can integrate this with many other SaaS to organize your workflows.

Pricing

• Basic MeisterTask plan is free

• Pro plan is $11.99 per month billed annually

• Business plan is $23.99 per month billed annually

• For Enterprise pricing, contact MeisterTask

Website: MeisterTask
 

5. TickTick (Cheaper alternative to Microsoft To Do if you’re on a budget)

If you want a cheap alternative to Microsoft To Do, then our next vendor is a decent option. It's called TickTick, which makes you think of a to-do checklist and a great tool used to get things done. 

TickTick is mostly used as a mobile app, and it has a very pleasant interface design for these smartphones. Not only is TickTick cheap, it is also a nice choice for ease of use.

TickTick is best for:

• Personal use

• Smartphone users

• Small teams

Features

Create new tasks using your own natural speech with a voice input tool that functions with the simple click of a button. This audio feature is very popular.

You can sync up TickTick with email apps so that tasks can automatically become emails or created from them. 

To help stay on deadline, TickTick lets you upload due date and time data. TickTick will then parse that data into useful task reminders. There are also location reminders.

Organize tasks with lists, folders and labels, and get advanced organization with smart lists and smart filters that you can also customize.

Finally, TickTick helps users set goals and monitor their progress in achieving those goals, offering pomo timers and white noises.

Pricing

• There is a free TickTick plan

• Premium plan is $2.40 per month billed annually

TickTick review

Website: TickTick
 

6. Any.do (Great Microsoft To Do alternative if you like messaging features)

Any.do is a leading task management SaaS, just ask anybody familiar with the field. It has many amazing tools and features. For one thing, if you are in the market for a great alternative to Microsoft To Do for things like chat and messaging, then be sure to check out Any.do. 

Like most Any.do alternatives, this application runs on iPhone, iPad, Android, Mac, Windows, Firefox, Chrome, Desktop, and even with digital AI assistants like Siri and Google Assistant.

Any.do is best for:

• Individuals

• Teams

• Startups

• SMEs

• Wearable tech users

Features

Beginning with instant messaging capabilities, Any.do allows for users to chat and collaborate with ease. Add mentions to grab the attention of your teammate.

Get alerts and notifications when you get a message from your team, stakeholders, and customers, making this valuable as a tool for your customer relationship management needs.

As a software that’s a serious contender in the task tool category, Any.do really focuses on boosting productivity with shared tasks, task assignees, reminders and extra features to track and monitor progress.

Organize your tasks and assignments based on day, week or month, with a variety of views to which any task organizer can immediately appreciate.

Pricing

• Any.do offers a free version

• Premium plan is $3 per user per month billed annually

• Teams plan is $5 per user per month billed annually

Any.do review

Website: Any.do
 

7. Remember the Milk (Top Microsoft To Do alternative for personal use)

As a leading alternative to Microsoft To Do for individual and personal task management, we recommend you look into Remember the Milk. Not only does it have a clever name, but it also offers some powerful features to help you get through a daily list of to do items. 

Remember the Milk has a pretty basic interface design, which while not too beautiful, does make using this cloud-based app feel very intuitive. 

Remember the Milk is best for:

• Individuals

• Personal use

• Task sharing

Features

Remember the Milk functions using a smart task add tool. This allows users to enter all the relevant task data in a single line of text, like properties, due dates, priority levels, and if it's a recurring task. Then Remember the Milk sorts out all that data into relevant fields.

You can customize Remember the Milk platform to send you reminders across multiple third-party platforms, like via emails, texts, Twitter, IMs, Android devices, iOS devices and even Blackberry devices. 

If you want to attach files and documents to your RtM tasks, then you'll be glad to know it integrates well with Dropbox and Google Drive.

Pricing

• Remember the Milk has a free version

• Pro plan is $39.99 per year

Remember the Milk review

Website: Remember the Milk
 

8. Trello (Great substitute for Microsoft To Do if you like Kanban boards)

Now, Trello is not so often thought about as just a simple task management solution unlike the other vendors here. However, it can serve as a task tool, and it is really a great Microsoft To Do substitute if you like to use Kanban-style boards. 

Generally, Trello is a project management solution, but you can use some of its templates for basic to-do features as well.

Trello is best for:

• Teams

• Startups

• SMEs

• Project managers

Features

Trello has many views to choose from when managing your tasks and projects, including a Kanban board, timeline view, table view, calendar view, and even a map view if your tasks are location-based.

There are more advanced workspace table views and workspace calendar views for project managers to run their team's tasks and track their progress.

When you create tasks, it is simple to assign and delegate tasks, create and manage deadlines, and set task priorities, often with colorful tags and labels.

Trello also has power-ups, which is an integration database with everything from Slack, Google Drive, Jira, and more.

Pricing

• Trello has a free plan

• Standard plan is $5 per user per month billed annually

• Premium plan is $10 per user per month billed annually

• Enterprise plan is $17.50 per user per month billed annually

Trello review

Website: Trello
 

9. Asana (Good replacement for Microsoft To Do if you want templates)

According to many resources out there on the subject, Asana may not be the first thing that comes to mind as a to-do manager. However, it is a great Microsoft To Do replacement if you want productivity templates to help boost your task management capabilities. 

Obviously, cloud-based Asana is more ideal for teams and larger projects than for individual use, but it still makes it onto this list.

Asana is best for:

• Teams

• Startups

• Small businesses

• Medium to large businesses

• Project management

Features

Kicking it off with straight up task management, Asana offers tasks organized by projects and laid out on Kanban boards. Break tasks into subtasks too.

You can set task assignees, and managers can track their work. Also, set task and project milestones to help streamline project achievements.

Create custom fields, get advanced time tracking, and set start dates, due dates, and timeframes without much of a fuss.

Asana can also act like a file repository, letting you upload attachments and documents from your computer, Dropbox, or Google Drive.

Finally, Asana has an amazing availability of templates to help out with all manner of task management, from cross-team planning to customer templates to agile projects and meeting agendas.

Pricing

• Asana Basic plan is free

• Premium plan is $10.99 per user per month billed annually

• Business plan is $24.99 per user per month billed annually

Asana review

Website: Asana
 

10. OmniFocus (Top competitor to Microsoft To Do for small business)

In our efforts to collect the best Microsoft To Do competitors, we found that we could not leave out OmniFocus, which ends off our list. This is perhaps one of the most professional project and task management software systems and is an ideal choice for small and medium sized businesses.

OmniFocus is best for:

• Startups

• Small businesses

• Large businesses

Features

Add new tasks directly from your inbox. OmniFocus then makes it easy to organize them to the max. Task forecasting helps a lot with planning your work schedule.

Sync up all your task management data across multiple devices like for Apple, PC or even web browsers.

Project grouping, due dates and deadlines, and tagging and labeling are all standard features with OmniFocus.

Pricing

• OmniFocus Subscription is $9.99 per month billed monthly

• Standard License is a one-time payment of $49.99 

• Pro License is a one-time payment of $99.99 one-off payment

OmniFocus review

Website: OmniFocus

Which of the alternatives to Microsoft To Do is a good choice for you?

Hopefully, you have discovered in this article the best Microsoft To Do alternative for your specific personal or business needs. 

Each of these alternatives to Microsoft To Do offers a unique set of features, benefits, and pricing structures. The choice of the right tool is highly subjective and depends on your individual or business needs. 

Be sure to consider the unique attributes of each platform, from templates and task forecasting to project grouping and cross-device syncing. Making an informed decision can significantly enhance productivity and streamline task management processes.

We thank you for dropping by with us, and you are very welcome for the hard work our reviewers, writers, and editors have put in to make this collection of amazing app reviews for when you need to replace Microsoft To Do. 

Cheers!